Have experience in property management and looking to develop your career? Interested in transferring your administrative skills to a growing industry? Then this is the job for YOU! Commercial Property Management company is looking for a long-term temporary Property Administrative Assistant to join their Hollywood portfolio. This position will support a Property Manager for a beautiful retail portfolio. Position is a great career potential for someone eager to learn and jump in, while earning excellent industry experience, mentorship, and great growth opportunity!! Position is a mix of Accounts Payable and Administrative support, with light event coordination!!
Responsibilities:
- Greeting incoming guests/tenants and taking incoming calls
- Responding to emails and requests through the service portal
- Communicating with vendors
- Scheduling routine maintenance and notifying tenants
- Maintaining certificates of insurance and business licenses
- Contacting tenants to update files
- Coordinating tenant and capital improvements
- Approving and coding incoming payables
- Reviewing Accounts Receivable and following up on late payments
- Contacting tenants for receivables
- Preparing specialty reporting to Manager
- Coordinating tenant appreciation events
- Troubleshooting tenant and building emergencies
- Dispatching maintenance
- Providing vendors feedback on service
- Acting as a liaison between the Property Manager and tenants
- Assisting Property Manager with various projects
Special Skills:
- Ability to work with others
- Capability to work with numbers and people
- Strong problem solving abilities
Must Have:
- MS Office - intermediate to advanced
- 2+ years of Administrative, industry experience is a plus
- 1 year in property management - open to someone from student housing or residential, commercial ideal!!
- BS and BA preferred
